The healthcare sector has faced overwhelming challenges during the COVID-19 pandemic, with a high number of cases and the virus's highly infectious nature. Hospitals have recognised that manual administrative tasks hinder their ability to provide sufficient care and attention to patients.
With round-the-clock shifts, ad-hoc staffing, and crisis-driven rescheduling, hospitals encounter complex situations in payroll management, budgeting, and time management.
Implementing an automated time and attendance management system can alleviate the burden of manual tasks, ensure accuracy and data security, and enable hospitals to focus on delivering patient-centric services.
Here are five practical benefits of automating hospital employee time and attendance:
1. Streamlined Schedules: Creating schedules manually is time-consuming and labor-intensive. Dealing with rescheduling requests due to staff absence or shift changes further complicates the task. A time and attendance software streamlines scheduling based on staff availability, skill sets, and hospital demands. By automatically managing the roster, the system helps avoid unnecessary overtime and ensures efficient administrative tasks.
2. Simplified Payroll Calculations: Manual recording of staff in-times and out-times in time sheets is error-prone and time-consuming. This challenge intensifies when enlisting ad-hoc staff during high-demand periods. An employee tracking system simplifies HR payroll processing, automated timekeeping, prevents time card theft, and reduces the workload for hospital administrators.
3. Efficient Shift Timing and Leave Management: Managing hospital capacity has become critical during the COVID-19 pandemic. Manual shift and leave management is inefficient and prone to errors, leading to staffing distribution issues. A time and attendance management system allows managers to approve or deny requests based on real-time staff availability. Employees can also track their leave request statuses, and shift reschedules using the system.
4. Reduced Payroll Errors: Manual payroll calculations involving data reconciliation from various sources often lead to human errors. This not only impacts financial costs but also affects staff satisfaction, motivation, and productivity. Implementing a time and attendance management system provides complete visibility and transparency into employee movement, reducing payroll errors.
5. Prevention of Attendance Fraud: Maintaining attendance using registers or logbooks makes it easier for fraudulent entries. However, employee attendance management software with biometric verification can prevent attendance fraud and offer detailed insights into employee activities like holidays, sick leaves, and paid leaves.
Hospitals' core responsibility is to provide high-quality care to patients. Manual processing of time, attendance, and payroll data hampers this objective and affects staff satisfaction. An Automated Attendance Management System streamlines processes, lightens the administrative burden, and enhances workforce optimisation, ultimately benefiting both hospitals and patients.
"We have implemented all the modules of Wallet-HR in our organization. We are very happy to mention that the product works great and the Crystal team implemented the solution at cheetah pace with good understanding. Very commendable job considering the size of our organization. We have integrated attendance devices across our 45 locations to centralised attendance software and integrated to payroll along with other modules. As a result of complete HR automation we were able to save atleast 7% on our turnover year on year. We are extremely delighted to have chosen Crystal HR as our solution provider."
"We have 9 companies with almost 4000 employees Over all; managing employee’s records was very difficult. We have chosen wallet-HR after evaluating many products. Now we are using few modules of Wallet-HR, further we are planning to use all modules from this financial year. We are very satisfied with the Wallet-HR software, because of its updated technology, and the time it saves. Wallet-HR gives us accurate results and reports as per our requirements. Good Luck to Crystal team!"
"Wallet HR has been implemented and integrated across all our 9 locations. We have strict FDI guidelines to follow in respect of access control and attendance, which we have tirelessly implemented with the help of Wallet HR suite."
"We have nine factories across different locations in India. Wallet-HR is implemented for managing our entire employee lifecycle. We had huge challenges in managing workforce using attendance devices. Crystal with their proprietary technology was able to provide us a seamless solution. We have been using Wallet HR for 6 years now with excellent backup support from Crystal whenever required."
"We are amazed by the domain understanding of Crystal and the configuration capabilities of the product. They have been able to provide solution to all our issues without making any customization in the product. It is a great tool that helps to balance the entire process of our organization in an easy manner."
"Intuitive UI, dynamic functionality and robust technology is what made us choose Wallet HR amongst all other products in the market. Earlier we used to manually amend the attendance data before processing payroll, now everything is automatic, which in multiple ways has reduced the time and effort spent in validating the attendance. That is indeed great."
"We are very impressed by the lightning speed of Wallet-HR’s payroll engine. We have been able to process payroll of around 4000 employees in less than two minutes."
"Selection of vendor is a tough process in Hyundai. Wallet-HR has been selected by Hyundai software division to implement the solution across all Hyundai subsidiaries. As a first step we have implemented the solution at one of our subsidiaries in Sriperumbudur and we are happy that they have gone live without any fuss. Good job done by Team Crystal."