How does automated Leave Management software help in managing employee leave applications?

Feb 25, 2022

In present-day business, there is a plethora of paid and non-paid leaves available to employees. Non-paid leaves include sick, annual, maternity, casual, compensatory and paternity leave. With all these different types of leave compensations to handle, the Human Resource department is always occupied with a relentless list of employees requesting and granting leave. This process is often exhausting as it takes too much time and resources to manage it.

Managing employee leave may feel like an inevitable workload for an overworked HR department. Doesn’t it? Striking a clear-cut balance between a satisfied, motivated team and a successful organization can be tricky. However, an effective leave management system ensures your business runs smoothly without any hassle.

Here is how you can leverage your company's leave management system in a more efficient and cost effective way.

Types of employee leaves in India

Many Indian companies offer various types of leave, paid or unpaid, so their employees can have a healthier work-life balance. Though the details may differ from one company to another, office leave types are nearly the same throughout the world. Moreover, many companies offer additional benefits to their employees in form of additional leaves. Let us divulge into the different types of office leaves that exist.

  • Sick leave
  • Casual leave
  • Half-day leave
  • Marriage leave
  • Maternity leave
  • Paternity leave
  • Sabbatical leave
  • Educational leave
  • Compensation leave
  • Annual leave

HR Leave Management System

Wallet HR provides a leave management system, also known as LMS, which is a module that assists companies to easily and accurately allocate, monitor and permit leave. This also allows employees to request and keep track of their leaves. Based on the number of days given within a certain period of time, the system automatically computes the necessary allocated leave based on the company's leave policy.

Why is a leave management system important these days?

Leave management is a fundamental part of any organisation. As the organization grows in size, we must ensure that the employees are compensated well in terms of their leaves. Below are some of the important features of the leave management system.

  • Organisational planning and operations
  • We must ensure smooth functioning of the company's operations even if an employee is on a prolonged leave. Based on the availability of resources, the leave tracker helps the admin to approve or reject leaves.

  • Legal compliances
  • It is important to maintain a record of all paid leaves taken by your employees during a particular time period. State statutory requirements require the maintenance of such records in every organisation.

  • Attendance insights
  • It provides a comprehensive view of the leave trend and how it impacts the overall business operations. It allows them to submit an online leave application. On the basis of these reports, you can draw meaningful conclusions and, if necessary, take corrective measures.

  • Record tracking
  • It’s crucial to record the leaves taken by employees and outstanding balances to create & maintain a leave policy. In addition to this, the record also provides the employees with a way to keep track of their leave balances and entitlements.

Purpose of leave management in an organization

The primary purpose of the leave management system is to track leave and pay employees for the time they have spent in the organization.

Calculating leave entitlements and payments will be less complicated if leave and holidays are tracked accurately. This way, you'll avoid having to pay backdated leave to your employees or even paying a fine for backdated leave.

In addition, it helps to properly plan your team members' leave and avoid frequent unplanned leaves. Planning ahead will ensure you have adequate cover when an employee is on prolonged leave as opposed to scrambling at the last minute. These risks directly have severe effect on the company's productivity in meeting its goals and deadlines.

Using an efficient leave management service or software will help you to keep a track of leave in easier and accurate way. Management will spend less time on monitoring and responding to leave requests and the system will maintain accurate company-wide records, so you can easily check leave totals and demonstrate legal compliance.

Knowing that your employees are getting the right amount of leave will increase their trust and confidence in the business. As a result, employees are happier and more engaged, which ultimately results in productivity and success for the company.

Organizing your business is also important to your employees. The remaining team members may have to cover extra work if leave is poorly managed and many people taking leave at the same time can lead to chaos at workplace. Poor leave management could make you liable for a greater amount of damage if the leaves are not paid out correctly.

Employees can check their balances on leave and request leaves electronically through this sophisticated leave management system. This increases transparency and reduces paperwork for employers.

Having a work-life balance promotes good health at the workplace, reduces stress, and eliminates unscheduled days off. The absence of an employee can create a significant difference in any business if it is not tracked properly.

You may not know how many days your employees take every year and how much that impacts your business if you don't have the tools to accurately track leave, especially sick leave.

A right leave management system can give you much better insight into leave patterns across your business, so that the company operations do not suffer even when an employee is on a planned extended leave.

Client Testimonials Across Business Verticals

  • Auto Ancillary Manufacturing

    "We have implemented all the modules of Wallet-HR in our organization. We are very happy to mention that the product works great and the Crystal team implemented the solution at cheetah pace with good understanding. Very commendable job considering the size of our organization. We have integrated attendance devices across our 45 locations to centralised attendance software and integrated to payroll along with other modules. As a result of complete HR automation we were able to save atleast 7% on our turnover year on year. We are extremely delighted to have chosen Crystal HR as our solution provider."


  • NGO

    "We have 9 companies with almost 4000 employees Over all; managing employee’s records was very difficult. We have chosen wallet-HR after evaluating many products. Now we are using few modules of Wallet-HR, further we are planning to use all modules from this financial year. We are very satisfied with the Wallet-HR software, because of its updated technology, and the time it saves. Wallet-HR gives us accurate results and reports as per our requirements. Good Luck to Crystal team!"


  • Pharma

    "Wallet HR has been implemented and integrated across all our 9 locations. We have strict FDI guidelines to follow in respect of access control and attendance, which we have tirelessly implemented with the help of Wallet HR suite."

    IT Head

  • Auto Ancillary

    "We have nine factories across different locations in India. Wallet-HR is implemented for managing our entire employee lifecycle. We had huge challenges in managing workforce using attendance devices. Crystal with their proprietary technology was able to provide us a seamless solution. We have been using Wallet HR for 6 years now with excellent backup support from Crystal whenever required."

    HR Head

  • Retail

    "We are amazed by the domain understanding of Crystal and the configuration capabilities of the product. They have been able to provide solution to all our issues without making any customization in the product. It is a great tool that helps to balance the entire process of our organization in an easy manner."

    HR Manager

  • Hospitality

    "Intuitive UI, dynamic functionality and robust technology is what made us choose Wallet HR amongst all other products in the market. Earlier we used to manually amend the attendance data before processing payroll, now everything is automatic, which in multiple ways has reduced the time and effort spent in validating the attendance. That is indeed great."

    IT head

  • Share Registrar

    "We are very impressed by the lightning speed of Wallet-HR’s payroll engine. We have been able to process payroll of around 4000 employees in less than two minutes."

    Functional Manager - HRD

  • Steel Manufacturing

    "Selection of vendor is a tough process in Hyundai. Wallet-HR has been selected by Hyundai software division to implement the solution across all Hyundai subsidiaries. As a first step we have implemented the solution at one of our subsidiaries in Sriperumbudur and we are happy that they have gone live without any fuss. Good job done by Team Crystal."

    HR Manager

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