Attendance and Travel in One Flow: From Roster to Reimbursement

Field work depends on movement, but most of the evidence for that movement is scattered. Teams mark attendance on one device, record trips elsewhere, and submit claims later with photos and spreadsheets. Managers end up comparing rosters to messages and receipts, while finance tries to reconcile mileage, per diem rules, and advances against policies that are interpreted differently by location.

The result is slow settlement and too many exceptions. A timesheet might show presence, but not the route; a claim might show a route, but not the approved purpose; an advance might be used, but its settlement is unclear at month end. Without a single story from roster to reimbursement, people spend time explaining the basics rather than doing the work. What should be routine becomes a back-and-forth that frustrates everyone involved.

No more scattered approvals 

Wallet HR connects Attendance (link: attendance-management page) and Travel & Expense (link: travel-expense-management page) so the same record supports planning, proof, and payout. A day starts with a roster, and that roster guides what gets approved; the same record captures movement, receipts, and reasons; and approvals happen with the full context in view. If an advance is issued, the system tracks it through to settlement automatically, so closing the month does not rely on separate trackers.

Policy guidance appears at the moment of request and claim, not after the fact. Mileage rates, per diem caps, and documentation standards are visible to the traveller, which reduces mistakes. Managers approve in one place, seeing both attendance and the claim, with a clear audit trail. Finance receives a clean, itemised view, and where reimbursements are paid through Payroll , exports come from the same governed data that managers signed off.

Because patterns matter, HR Analytics helps leaders see which teams travel most, which routes drive cost, and where exceptions are common. That evidence supports decisions such as updating rates, clarifying guidance, or adding a preferred vendor. Over time, the focus shifts from chasing receipts to improving how work is planned and paid, because the facts are already in view and trusted across HR, finance, and operations.

Highlight: 

Put attendance and travel in one flow. Wallet HR links rosters, movement, receipts, approvals, and payroll export, so claims are easy to verify, exceptions surface early, and reimbursements are paid on time.